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Barbara Hemphill

Are You Stuck in the Clutter Trap?

February 18, 2024 by Barbara Hemphill

You arrived on earth without clutter. Your parents and doting relatives started you on a pathway to accumulation. By the time you were a year old, you had mounds of functional clothing, twenty outfits suitable for dress-up, too many stuffed animals to fit in your bed, custom-sized furniture, a silver spoon, and a plastic Winnie-the-Pooh bowl. Perhaps there was also your christening gown: an heirloom already packed safely away waiting for the next generation. You had not even become a toddler yet, and you had already embarked on the road to the clutter trap.

Are You Stuck in the Clutter Trap?

Perhaps your most treasured possession during this time was a favorite “blankie.” This was one item that just made you feel good when you dragged it everywhere you went. You also had a rattle that served two valuable functions. It made noise, and it was handy to chew on when your gums hurt. And the most attractive item in your crib area was that mobile of the shiny fish that swam above your head. Even at this early age, you were surrounded by some things you loved, some things you found useful, and some things you found beautiful.

And there was other “stuff” too. There were broken toys, clothes you were rapidly outgrowing, a quilt someone made that felt scratchy. These were the beginnings of clutter in your life. But were you caught in the clutter trap?

No! You weren’t trapped because you didn’t care. You didn’t interrupt your life’s work (eating, playing, sleeping, and saying “no”) to worry about any of this. Your caretakers worried about them on your behalf.

By the time you became an adult, the story was different. While you were still surrounded by clothing, toys, furniture, and heirlooms, by now you had added two hair dryers, four televisions, three telephones, a computer, a washing machine, a lawnmower, a partridge-in-a-pear tree-decoration and other machinery for life. Friends, family, and colleagues had given you gifts, paintings, china, and things you never used, and didn’t particularly like. But you could never quite decide to get rid of them.

Here Comes the Clutter Trap

Although 50 to 95 percent of your life is operating very well, and you feel successful in most areas, you sometimes:

  • Feel overwhelmed when you look at your closet or the garage or attic
  • Put off important things because they seem too massive to tackle in your current state of mind
  • Avoid having people visit your home or office because it looks too messy
  • Tremble at the thought of an audit, because you probably couldn’t find supporting records
  • Spend hours looking for your car insurance documents
  • Get headaches, neck and back tension, or grind your teeth because you can’t seem to find a place to relax anywhere
  • Wonder what is wrong with you that you can’t seem to stay organized
  • Consider taking yet another time management course to get it all under control
  • Yearn to escape to a desert island.

Here’s the simple truth. Everything — everything — you have in your life either nourishes you or drains you. It either supports your dreams and desires or sabotages them. If too much stuff in your immediate environment drains you, you are caught in the Clutter Trap.

A distressed woman cleaning up boxes of household clutter

The Clutter Trap is a state of cumulative disorder that diminishes your physical, mental, emotional, spiritual, or financial health. It is a dangerous threat to your productivity, your prosperity, and your peace of mind. Underestimate that threat at your own peril.

The Clutter Trap is more than an occasional temporary mess you make while finishing a project or getting dinner ready. It is a multiplicity of messes. It is chronic, cumulative, chaotic, cramping, creeping disorder.

Your Family and Your World Needs Your Best

Suppose you wake up tomorrow with a kindly presence whispering gently in your ear. “You are such a great person, we have decided to give you your heart’s desire of the most ideal setting in which to live and work.” You float half-awake with welcome visions of a sun-drenched easy chair, a penthouse office, a water view, an inviting golf course just outside, cloud-soft carpets, luxurious furniture, relaxing aromas, fragrant flowers, harmonious sounds, peace, calm, and order everywhere around you, and just the right amount of stimulation to keep your juices flowing.

A Businessman in his penthouse office looking at a golf course and water view below

Then you open your eyes–and reality strikes! First, you see the exercise machine draped in yesterday’s gym clothes, then the closet door you hate to open for fear of being smothered by the crushing mass of things stuffed inside, then the stack of newspapers left from last weekend, then the smudge on the wall from some mysterious source, then the carpet that could use vacuuming, and finally the torn-out travel article you read last night, as you imagined a dream vacation away from all this.

“Oh well,” you say to yourself, “I’ll clean up tomorrow. Meanwhile, I’d better brush my teeth and get going. This is a very busy day. The clutter can’t be that important.”

And maybe you are seriously wrong. Maybe the clutter is enormously important. Think back to those waking moments when you imagined the ideal setting for your life and work. Think of how you would feel, act, and respond in such a setting. Would that setting help you feel focused, vigorous, strong, talented, generous, energetic, calm, relaxed, powerful, productive, or peaceful? Then remember how you felt when reality hit. You may have felt overwhelmed, drained, depleted, depressed, or at least discouraged.

Now picture going into your day without the clutter. Which setting inclines you toward your most satisfying results and your most nourishing relationships? How much difference could the right setting make to your ability to focus, to respond fully to all the opportunities of your day, to develop fresh solutions for the challenges you face, to return home and be a more loving partner and parent, to link with your neighbors to create a stronger sense of community?

Very few people are truly impervious to their setting. Most of us just pretend we are. We make promises to ourselves to take care of the clutter later. In the meantime, we walk around as incomplete, diminished versions of the fully resourceful, fully generous people we could be.

And our family and our world need our best. Setting matters. Freedom from clutter is not just a selfish pursuit of our own comfort or convenience. It is not just a luxury that makes our setting “nicer” or “cleaner” or “safer.” That freedom also unlocks us from distraction and distress, so we can connect and contribute more abundantly to our family, our community, our world. As one client said, “Save the planet, starting in my attic!”

Where will you start?

And if you are interested to learn from Barbara how to organize your physical and digital clutter, you can sign up for a free webinar.

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Filed Under: Causes of Stress

How to Control Stress by Creating a Productive Environment™

March 27, 2022 by Barbara Hemphill

Productive Environment

How often do you feel stressed looking at papers piled on your desk, browsing through hundreds (and for many people, thousands!) of emails, or searching for your glasses, a book, a form, or a piece of equipment?

How to Control Stress by Creating a Productive Environment

Your ability to accomplish any task or goal is directly related to your ability to find what you need when you need it – and that ability is essential to any organization in order to accomplish its mission, serve its customers, minimize legal risks, and reduce overhead costs. In other words, good business requires what I call a “Productive Environment™” – an intentional setting in which everyone can accomplish their work and enjoy their lives.

While current economic conditions require organizations to do “more with less” and technology rushes forward, individuals are overwhelmed with “too much” – of everything – email, paper, projects, meetings, and interruptions. So what can you do to overcome these obstacles? The first step is eliminating physical, digital, and “systems” clutter. 

While offices are cluttered with paper, and our computers with electronic files, other types of clutter, such as unused office supplies and outdated equipment, also cost money and take up precious real estate. And then there are those unidentified business cards you collected at networking events months, even years ago, and the mustard packets from the take-out that are how old?

Because most people have never been given a process for eliminating the clutter in their lives, and unless they are “born organized,” were brought up in a family where it was role-modeled, or worked with someone who taught them, they are left to their own devices – which rarely works.

A cluttered desk

So that explains “physical and digital clutter,” but what is “systems clutter?”  A little girl observed her mommy cutting the end off of the ham before she put it in the oven.  “Why do you cut off the end of the ham, Mommy?” she asked. “I don’t know,” her mother replied.  “Go ask Grandma.  That’s what she always did.”  The little girl ran to her grandmother and asked the question.  Her grandmother replied, “Oh, honey! I didn’t have a pan big enough for the whole ham so I cut off the ends so it would fit!”  

How many systems are you holding onto that are not contributing to a profitable, sustainable business?

Few employees are willing to take the risk of getting rid of something for fear someone else – especially the boss – might want it.  Besides, it’s boring work, and they have “real work” to do!  So here are four simple questions to ask yourself in order to make your office a more productive environment.

  1. Is this item helping me accomplish my work or enjoy my life?
  2. Who else might find this item valuable?
  3. What’s the worst possible thing that would happen if I didn’t have it? 
  4. If I got rid of it, and I was wrong, could I live with the consequences?

So here’s my challenge for you!  It’s always easy to see what other people need to do to make their workspace more productive, but how productive is your environment? Let’s find out! Click here to get your Productive Environment Score™ now.

And if you’re the boss, be sure to ask about our “Productive Environment Day™” — a one-day event educating and empowering all your employees to make your office a “Productive Environment™” which truly reflects the quality of your products and services, and where everyone can accomplish their work and enjoy their lives! 

Filed Under: Planning, Simplifying

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